Legal

Terms of Service

Last updated: 11 August 2026

These terms apply to visitors and authorised users of the Students Of Martial Arts website and platform. A school’s separate service agreement, membership terms and shop terms may also apply.

1. About the service

Students Of Martial Arts provides UK martial arts schools with school management, student portal, shop and inventory software. Contact us at web@studentsofmartialarts.com.

By accessing or using the platform, you agree to these terms. If you use it for an organisation, you confirm that you are authorised to do so. If you do not agree, do not use the platform.

2. Schools, users and other agreements

A participating school controls who may use its area of the platform. Your relationship with that school—including membership, classes, grading and purchases—is governed by the school’s own terms and policies. The agreement between us and the school governs the school’s subscription and takes priority if it conflicts with these terms on the same subject.

If you are under 18, you may use an account only with the involvement of a parent or guardian and as authorised by your school.

3. Accounts

You must provide accurate information, keep it up to date and keep your credentials confidential. You are responsible for activity through your account except where it results from our failure to use reasonable care. Tell us and your school promptly if you believe an account has been compromised. We may require reasonable identity or authority checks.

4. Acceptable use

You must not:

• break the law, infringe another person’s rights, or upload unlawful, harmful or misleading material;
• access another user’s account or data without permission;
• introduce malware, probe security, bypass access controls, scrape the service, or disrupt its operation;
• reverse engineer or copy the platform except where the law expressly permits it; or
• use the service to harass others or send unsolicited communications.

Schools are responsible for the content and records they enter and for giving appropriate instructions and access to their users.

5. School shop purchases and payments

The participating school shown at checkout is the seller of goods or services offered through its shop. Your purchase contract is with that school, not Students Of Martial Arts. The school sets product information, prices, delivery, cancellation, return and refund terms and is responsible for fulfilling the order.

Payments are processed by Stripe for the school and paid to the school’s connected Stripe account. Stripe’s terms and privacy notice also apply to its services. Contact the school first about an order, cancellation or refund.

Nothing in these terms limits rights or remedies you have under consumer law. In particular, goods must be as described, of satisfactory quality and fit for purpose, and services must be performed with reasonable care and skill. Any statutory cancellation right will continue to apply, subject to its legal exceptions.

6. Availability and changes

We aim to keep the platform secure and available, but uninterrupted or error-free operation cannot be guaranteed. We may maintain, update or change it to improve functionality, security or legal compliance. Where reasonably possible, schools will receive notice of a material change that adversely affects use.

7. Intellectual property

We and our licensors own the platform, its software, branding and original content. We grant authorised users a limited, revocable, non-exclusive and non-transferable right to use the service for its intended purpose while access is active. You retain ownership of content you lawfully submit and grant us the rights needed to host, process, back up and display it in order to provide the service.

8. Third-party services and information

The platform may connect to third-party services or contain links. Those services have their own terms and we are not responsible for their independent acts, content or availability. General material on the platform is for information only and is not medical, legal or other professional advice.

9. Suspending or ending access

You may stop using the service at any time and may ask your school to close access connected to it. We or the school may suspend or end access where reasonably necessary because of a serious or repeated breach, security risk, legal requirement, non-payment by the school, or termination of the school’s service. Where appropriate, we will give reasonable notice and an opportunity to put matters right.

10. Our responsibility

We do not exclude or limit liability where it would be unlawful, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or breach of your statutory rights.

If you are a consumer, we are responsible for loss or damage that is a foreseeable result of our breach of these terms or failure to use reasonable care and skill. We are not responsible for loss that is not foreseeable, for business losses, or for the acts of a school as an independent seller or service provider.

If you use the platform wholly or mainly for business purposes, liability between us and your organisation is governed by the school’s service agreement.

11. Privacy

Our Privacy Policy explains how personal information is handled and when your school, rather than us, controls it.

12. Changes to these terms

We may update these terms for legal, security or service reasons. We will post the revised terms and update the date above. We will provide reasonable notice of a material change where practicable. Changes will not remove rights that have already arisen.

13. General

If part of these terms is unenforceable, the remaining terms continue. A delay in enforcing a term is not a waiver. No person other than you and us may enforce these terms, except that a participating school may enforce provisions that expressly benefit it.

14. Law and disputes

These terms are governed by the law of England and Wales. If you are a consumer living elsewhere in the UK, you keep the benefit of any mandatory protections of your home jurisdiction and may bring proceedings in the courts available to you under applicable law. Please contact us first at web@studentsofmartialarts.com so we can try to resolve a concern.